The Reference List Panel

The Reference List displays all the references in the currently selected group. Options are available from the References and Library menus, and from the Library Window toolbar. See The Library Toolbar.

Changing the Display Fields

By default, the first column in the Library window displays a File Attachment indicator followed by:

Author
Year
Title
Journal
Last Updated
Reference Type

Reorder the fields in the Library window heading columns using drag and drop. Select a field heading and move it to the desired location in the column headings. For example, you can move the Last Updated field to be the last field or the first field in the heading column. Your changes are reflected in the Display Fields preference dialog.

Customize which columns/fields display in the Library reference list by right-clicking on the column headings to display a contextual menu. Select or remove fields.

Changing the Order of the Display Fields or Adding/Removing Display Fields

You can change the order of the fields, add fields, remove fields, or change the name of a field in the column headings of the Library window. See Display Fields Preferences for more information.

From the Edit menu, select Preferences.
Click the Display Fields option in the list.
Select the desired field from the Field list. You may select up to ten fields to be displayed in the Library window. Select [Do not display] instead of a field name if you want to show fewer than ten fields.
By default, the column heading in the Library window is the same as the Generic name of the field (the Figure field is indicated by a figure icon and the File Attachments field is indicated by a paper clip icon). To change the field name for the Reference List display, enter a new name in the Heading section next to the chosen field.
To display all author names under the Author heading in the Reference List, select the checkbox next to the Display all authors in the Author field. Leave this box unchecked if you only want to see the last name of the first author in the column.
Click OK to save your changes and to close the Preferences dialog.

Note: These settings apply to all libraries.

Changing the Reference List Sort Order

By default, the references listed in the Library window are sorted by the first author’s last name.

Change the sort order by selecting Sort Library from the Library menu or by clicking the column headings. When you sort a library, that sort order is retained even after you close and reopen a library. See Sorting the Library for more information about sorting.

When you sort the library, character sorting is carried out according to the language and local settings of your operating system—unless you specify a different language in the Sort Options dialog. This determines whether a plain "a" is sorted before or after "ä."

EndNote does not remember the sort order for all groups. EndNote displays the results of a search in the order in which they are found. Similarly, after importing references, EndNote displays the newly imported references in the order in which they were imported. This behavior greatly enhances the speed of these two functions. Selecting the Show All References group shows all references in the Library window and lists them according to the last sort order specified.

Note: See Sort Order: Bibliographies and Multiple Citations about how to set the sort order for a bibliographic style. See Sorting Preferences for information about having EndNote ignore certain words or names when sorting references.

Navigating in the Reference List

There are a number of ways to browse through your references.

Scroll through the list of references in the Reference List by clicking in the vertical scroll bar with the mouse.
Use the Up and Down arrow keys to move up or down the reference list.
Sort references in the list by clicking on a column heading. For example, click the Year heading to sort the references by descending or ascending year.
Type a letter to select the first matching reference. Matching depends on the order in which the library is sorted. If the library is sorted by the Author field, typing a letter selects the first reference in which the first author’s last name begins with that letter.

For example, typing the letter "Z" selects the Zorina reference in the sample library since Zorina is the first author’s name to begin with a "Z." Type several letters and the selection jumps to the first name that begins with those typed letters. Letter matching starts over after a half-second pause.
On extended keyboards, the Home and End keys go to the first or last reference, respectively. The Page Up and Page Down keys allow you to move up or down the reference list.