Moving Figures and Tables
Moving In-text Figure and Table Citations
To move or copy a figure or table citation:
- Select the entire citation, including the surrounding parentheses. For example: (Figure 1).
- Use Copy (Ctrl+C) or Cut (Ctrl+X) commands to copy or move the citation from its current location, then the Paste (Ctrl+V) command to put the citation in its new location. You can also use drag-and-drop to move a figure citation.
- On the EndNote tab, select Update Citations and Bibliography to renumber the in-text citations and update figures and tables.
The selected output style determines whether figures and tables appear directly after the paragraph where cited or in a list at the end of the document. To modify this section of your output style, see Figures and Tables.
Moving Individual Figures and Tables
To move an individual figure or table within the text of the manuscript:
- Cut the figure (or table), including the label and caption, and Paste it in the appropriate position in your manuscript.
- On the EndNote tab, select Preferences.
- On the Figures and Tables tab, select the bottom button for custom placement of figures and tables and click OK.
- On the EndNote tab, select Update Citations and Bibliography.
EndNote will update figure and table numbering, but will not change the position of existing figures and tables. See Figures and Tables Preferences in Microsoft Word.
Note: This custom placement is honored only when the current output style is set up to print figures and tables within the text of the manuscript. When the output style is set up to list figures and tables in lists at the end of the document, regenerating the figure list will move figures and tables to the appropriate list at the end of the document.
Moving Figure and Table Lists
When an output style is modified to print figures and tables in a list at the end of a document, the lists appear after the bibliography. However, you may want the list to appear elsewhere in your document. Some publishers even require that figures be provided in a separate file.
To move a figure or table list elsewhere in your document, such as before the bibliography:
- Select the entire list, especially the very beginning of the list which contains a hidden marker.
- Cut the list to move it to the Clipboard.
- Move the cursor to the new location.
- Paste the Clipboard contents at the new location.
Each time you select Update Citations and Bibliography, EndNote looks for the beginning marker, so the list will be updated in its current location.
If multiple in-text figure citations reference the same figure with the same caption, those citations are assigned the same figure number, and the figure appears only once in a figure list.
To provide a figure or table list in a separate file:
- Finalize your manuscript and figure list.
- Select the entire list, and then use the Copy and Paste commands to paste the list into another Word document.
- Delete the figure or table list from the manuscript file.
Note: Do not select Update Citations and Bibliography again within either document.