Citation Author Names
Name Format
The Name Format section allows you to specify how the author names should look—whether the first or last name should come first, and whether there should be a comma after the last name.
First Author/Other Authors: Using the list for First Author and Other Authors, you can have the first author appear differently from the other authors in a reference. From these lists, select the example that shows the name in the order that you would like it to be in the citation. If the in-text citations use only the last name, this setting is not important.
Capitalization: Specify how you would like the author names to appear.
Specify how author names should appear.
- As Is (as entered in the reference)
- Normal (first letter of each name is capitalized)
- All Uppercase (all letters are capitalized)
- Small Caps (the first letter of a name is a large capital and other letters are smaller capitals; these may or may not be supported by your word processor)
If you apply a capitalization option to author names, but have a specific name that you do not want changed, you can use the Change Case preference to leave that name as entered. See Change Case Preferences.
Capitalize only the author's last name: This option allows you to format the author's last name in all uppercase. For example: JONES, Edward
Initials: Select from the available options in the list to specify how the initials should look in the citations. Select Last Name Only if you only need the last name of the authors to appear in the citations.
Use initials only for primary authors with the same name: This option allows for initials to be used only when there are primary authors with the same last name included in the bibliography. Regardless of whether or not the resulting citations are ambiguous (that is, they could be from different years, so not ambiguous), EndNote will add the initials to those citations to clarify that they are from different authors who happen to have the same surname.
Note: The Publication Manual of the American Psychological Association requires this option for citations where different authors have the same last name, even if the citations are from different years. See section 6.14 of the APA 6th edition or section 8.20 of the 7th edition of the manual. EndNote APA styles are set to follow this requirement.
Consecutive Citations by the Same Author
If a multiple citation includes works by the same author, some styles request that you not repeat the author name. Check the setting to Omit repeated authors and EndNote will omit the author name from the citation after it first appears. In order for this setting to be used, the citations must all be grouped together in a multiple citation, and the citations by the same author must appear one right after the other.
For example, a reference such as this:
(Smith, 1993; Smith, 1999; Wyatt, 2000)
would be changed to look like this:
(Smith, 1993, 1999; Wyatt, 2000)
You may also choose the separator to use between these citations. Notice that in the example above the style normally uses a semicolon to separate multiple citations. But when there are a series of citations by the same author, the repeated author names are dropped and the years are separated by commas. In this case, a comma and a space should be entered as the punctuation with which to separate the consecutive citations by the same author.
If you have entered citations with suffixes and you would like those citations excluded from this formatting, check Don’t omit authors from citations that have suffixes. For example, if two references by the same author included page numbers:
(Smith, 1993 p 24; Smith, 1999 p 5; Wyatt, 2000)
Some styles request that you leave the author name in the second citation for clarity.