Inserting Multiple Citations in OpenOffice Writer

There are several ways to insert multiple references in one in-text citation. When formatted, they appear as one multiple citation, sorted as your bibliographic style requires:

Unformatted: {Hall, 1988 #77; Baker, 1988 #16}

Formatted: (Baker, 1988; Hall, 1988)

You can insert any number of references into an in-text citation; however, attempting to insert hundreds of EndNote references at one time may cause a system slowdown or freezing.

Note: If one of the citations in a multiple citation is not matched during formatting, the entire citation remains unformatted.

To insert multiple references as a grouped citation from within OpenOffice Writer:

  1. Place your cursor where you want to enter the grouped citation.
  2. From the EndNote menu, select Find Citation(s).
  3. Enter a search term that will find the references you want, and click Search.
  4. Hold down the Ctrl key while clicking on the desired references in the list (or hold down the Shift key to select a continuous range of references) in order to select the references.
  5. Click Insert.

To insert multiple selected citations from EndNote:

  1. In OpenOffice Writer, place your cursor where you want to insert a grouped citation.
  2. Select Go to EndNote from the EndNote menu.
  3. In EndNote, hold down the Ctrl key while clicking on the desired references in your library (or hold down the Shift key to select a continuous range of references).
  4. Click the Insert Selected Citations button (Insert Selected Citation(s) button) in EndNote, or switch back to the OpenOffice Writer document and select Insert Selected Citation(s) from the EndNote menu.

To insert multiple citations individually:

Another option is to insert citations individually, but immediately next to each other. Cite While You Write merges adjacent citations during formatting. Citations do not merge if any character separates them—including a space or punctuation mark.

Unformatted: {Hall,1988 #77}{Baker, 1988 #16}

Merged when Formatted: (Baker, 1988; Hall, 1988)

Note: You can add citations to an existing in-text citation, or change the order of citations within the delimiters, with the Edit Citations dialog.

To insert, remove, or edit citations within an existing in-text citation:

  1. Click on the formatted citation.
  2. In OpenOffice Writer, go to the EndNote menu and then Edit Citation(s) to display the EndNote Edit Citation dialog.

    All of the cited references in the document are listed in the left column of the dialog. Text showing above the citation shows the citation formatted according to the currently selected style. The box below shows details for the selected citation. To the right of the citations list are options for editing the selected citation.
  3. Select a citation, and then:
  • Click Remove to delete it.
  • Click Insert to insert another citation within the same set of delimiters.
  • Use the arrow buttons to change the order of the citation in a grouped citation. (If a Citation Sort Order is applied by the current output style, changing the order of citations in a grouped citation has no effect.)

You can use the other features on this dialog as described in Customizing Individual Citations with OpenOffice.