Updating a Journal List

For EndNote to accurately use the abbreviated journal names in your bibliographies, it is important to be consistent when entering different formats of a journal name. The first column should always list the full journal name, and subsequent columns should store consistent formats of abbreviated names. See Important Points About Entering Journal Names.

Journal lists are updated automatically, from the Journal Article and Electronic Article reference types, unless you have turned off the preferences to update lists (see Term Lists Preferences). When journal lists are updated, the entry in the main Journal field goes into the first column of the list (Full Journal) and the journal entered into the Alternate Journal field goes into the second column (Abbreviation 1). Be consistent when entering data into these fields so that the Journals term list will be updated correctly. Note that if the name entered into the Journal field exists in any of the columns of the Journals term list, it is not added again. EndNote tries to avoid duplicate entries in the Journals list.

If you have turned off the preference to automatically update the term lists, you may manually update the lists as described here. When you are manually updating Journal lists, you can choose which columns in the list are used for which fields of data.

Note: It is best to import a terms list, if there is one available in EndNote, before updating from your library. This will ensure that a large number of the journal name versions will be in the correct location before the update, minimizing cleanup. See Loading Supplied Journal Abbreviations.

To update a journal term list:

Select a group to update the terms list from, do a search to create the set of references to update from, or manually select a set of references to update from.
From the Library menu, select Define Term Lists… and then select Journals.
Click Update List.
The fields to update the list from should already be selected: the Journal/Secondary Title and Alternate Title fields. If you wish to change these fields, select the fields from which EndNote should extract the journal names. If importing from selected references, check the Update from Selected References option.
Click OK to begin the updating process. When finished, EndNote displays the number of terms added to the list. Click OK and the process is complete.

When the update is complete, you will see a column of journal names listed in alphabetical order.