Inserting Graphics and Files
Notes on Figures:
- Always use the Figure > Attach Figure command to insert graphics and other files into the Figure field. If you use Copy and Paste, System settings are used and colors and other attributes from the original file could be lost.
- Each EndNote reference can contain only one graphic or file attachment in the Figure field. A second graphic or file inserted into a reference will replace the first one. The previous graphic or file will be deleted from the DATA folder. See Storing and Sharing Figure Files for more information about the DATA folder.
- After inserting a graphic, you should always type Caption text into the Caption field, particularly if you intend to later insert the figure into a Word document. The Caption will label the graphic in the figure list at the end of the Word document. The Caption also helps you search for the figure.
- You can insert a figure only into a reference that contains the Figure field. If you need to add the Figure field to a reference type, see Customizing Reference Types.
- In order to maintain cross-platform compatibility, any of the following characters in a filename will be replaced by an underscore when EndNote saves a copy of the file in the .Data folder.
| These characters are replaced with an underscore |
|
|---|---|
| \ | back slash |
| / | forward slash |
| : | colon |
| * | asterisk |
| ? | question mark |
| " | quotation mark |
| < | less than |
| > | greater than |
| | | vertical bar |
Inserting Figures into EndNote References
- To insert a graphic (picture) or other file into the Figure field:
- Select the reference from the Reference List.
- Select Figure > Attach Figure from the References menu.
- Click Choose File to open a dialog where you can select the file to attach.
- Locate and select the graphic file, then click Open.
- If returned to the Attach Figure dialog, click OK to copy the file to your EndNote reference. A graphic appears as a thumbnail within the reference.
EndNote recognizes at least these graphic file types:
- Windows Bitmap — BMP
- Graphics Interchange Format — GIF
- JPEG File Interchange Format — JPEG
- Portable Network Graphics — PNG
- Portable Document Format — PDF
- Tag Image File Format — TIFF
Valid picture files are those that Microsoft Word recognizes as pictures.
Other types of files will appear as an attachment, with the program icon and filename. (If the application used to create the document is not available on your system, the icon gives generic Windows file information.)
Double-clicking on the thumbnail or file icon will launch an associated application to open the file, with the same effect as if you had double-clicked the file on your computer desktop.
EndNote also recognizes at least these other file formats:
- Audio files (WAV, MP3)
- Microsoft Access files
- Microsoft Excel files
- Microsoft Power Point files
- Microsoft Project files
- Microsoft Visio files
- Microsoft Word files
- Multimedia files (MOV, QuickTime)
- Technical drawing files
- Text files (TXT, RTF, HTML)
Note: Unless you want to later insert the file into Microsoft Word, it is better to use the File Attachments field to attach files to records. The Figure field can hold only one file, the File Attachments field can hold up to 45 files.