About Shared Libraries

EndNote 2025 offers users the option to share your entire sync library with up to 1,000 other users.  

Library sharing provides entire teams with immediate and real-time access to an entire EndNote library, meaning the same set of references, attachments, notes, and annotations. Changes are sent and received via sync, so all members of the shared library need to have the desktop activated with sync preferences completed, and be connected to the internet in order to send and receive changes. Library sharing is recommended as an alternative to saving a library on a shared drive, or emailing a compressed copy around to a group of collaborators.

Notes: Libraries are synced approximately every 15 minutes, so members may not all see changes immediately after they are made.

To begin sharing select Share… from the File menu.

You will be presented with the Share Dialog, where invitations can be sent.

The Share Dialog allows you to do the following:

  • Invite people to have access to your Shared Library.
  • Check the status of your invitations.
  • Resend (remind) prior recipients of invitations.
  • Add or change access level for colleagues invited to share your library.
  • Remove colleagues from your Shared Library.

To invite people to your shared library:

  1. Open your synced library.
  2. Select Share… from the File menu.
  3. If you are not logged into EndNote online, you will be prompted to log in.
  4. The Share dialog will pop up.
  5. Enter the email address (or addresses, separated by commas) of the people that you would like to invite in the box under Invite more people.
  6. For each invitee, use the Permission drop-down to select the desired access level: Read & Write or Read Only.
  7. If desired, enter an optional message in the Add a message box.
  8. Click the Invite button.

Once users have accepted the Shared Library invitation, their activity in that library will be reflected in The Shared Library Activity Feed.

You can remove or change a person's access to your library by clicking the Settings button (the gear) next to their name.

Related Topics

Being Invited to a Shared Library

The Shared Library Activity Feed