Forms of Citations in Microsoft Word
A "citation" is the brief bibliographic information in the body of a paper that refers the reader to a complete reference in the bibliography. A citation typically consists of a bibliography number or the author and year in parentheses:
... of the species at hand1.
... of the species at hand (Argus, 1991).
Citations can appear as either unformatted or formatted in your Word document.
Unformatted (Temporary) Citations
An unformatted citation is a temporary placeholder, and does not reflect final output. It may appear after you insert selected citations.
Note: If you have Instant Formatting turned on, you may never see an unformatted citation. Instant Formatting is turned on by default. See Instant Formatting in Microsoft Word.
An unformatted citation typically consists of the first author’s last name, the year, and the EndNote record number, with citation delimiters at each end to identify the text:
{Author, Year #Record Number}.
For example:
{Alvarez, 1994 #8}
EndNote relies on these temporary citations to determine which references to include in the bibliography.
Formatted Citations
The Configure Bibliography or Update Citations and Bibliography commands use an output style to convert all unformatted citations into formatted citations, and reflects final output.
Note: When Instant Formatting is turned on, formatting is done as you insert citations—but you can still change the style or layout of your citations and bibliography.
Formatted citations include hidden Word field codes in case you want to reformat the bibliography again later, even if the original library is not open.
Citations formatted in an Author-Date style might look like this:
(Alvarez 1994; Turnhouse 1987)
This is the same citation formatted in the Numbered style:
[1,2]
You can easily revert from formatted citations back to unformatted citations at any time. See Unformatting Citations in Microsoft Word.